Committees

Membership

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Fellowship

The fellowship committee provides the glue that holds our club together. Regular opportunities for members to associate together outside of their normal routine makes for common Rotary bonds and retains members over the long haul. The committee is charged with scheduling regular opportunities for fellowship, including TGIF'S, Ski Trips, picnics, boat trips, hall games, dinner and theater, dinner and a movie, gourmet stock car racing and decompression parties after special club events.

Fellowship should be easy, casual and not burdensome those who volunteer to host our events. We aren't trying to impress ourselves, just have fun. Try to schedule one fellowship event per month. The committee is additionally charged with inviting other nearby rotary clubs to certain of our club activities such as the ski trip, bike ride, etc. Canadian clubs in particular have expressed interest in joining with us on our annual ski trip.

Public Relations

The Public Relations committee is responsible for promoting Rotary and more specifically Wenatchee Sunrise Rotary to the local, state and national media. Members of the committee are automatically members of the major event committees of the club, including the Century Bike Ride, Senior Dinner, International Project and Community Service Projects.

The committee is charged with producing a weekly newsletter for club members, publicizing the winners of Paul Harris Awards, Challenge Scholarship Winners, and awarding recognition to club members through the Family of Rotary program.

The club automatically participates in the District 5060 competition for excellence in club work and promotion of Rotary. The committee is responsible for preparing regular information releases on club activities for distribution to District 5060 and its officers.

The Public Relations committee is committed to presenting the service face of Rotary to the community.

Attendance

It is the attendance committee's charge to provide the club officers and directors with timely and accurate information on members who are not supporting the success of the club.

The committee will report to the board on monthly basis, so that the club may communicate with lagging or delinquent members. The committee is not expected to discipline members; that is a function of the club officers and directors.
The club has a goal of 95% attendance for each Rotary year. In order to meet this goal, the club can accept 14 total non-made up absences over the year. This calculates to approximately three per member.

The attendance committee is responsible for keeping the members informed on their duty to make up, their responsibilities under the constitution and by-laws, the opportunities for making up in our area, the assignment of "attendance status" to club sponsored, area club sponsored or District 5060-sponsored events and the status of club attendance on a monthly basis. These communications should be prepared in writing for distribution by the club to its members. Members can participate in virtual make up meetings by clicking the link on the blog.

Apple Century Bike Ride

The Apple Century Bike Ride is the premier fund raising event of the club. The committee is charged with preserving the cash flow from the ride, improving on marketing and increasing the donation budget for support of the ride.

The Ride Committee will be focusing on increasing ridership and net revenue to the club. As the major club fundraising activity this effort will seek a route that will be appealing and suitable for the high level of rider support for which this event has become known. Additional effort will be placed on developing major sponsors for the event to help defray costs and improve profitability.

Program

A membership survey was taken before the year to determine specific types of programs members would find most interesting. From this information, the program committee will focus on finding speakers on subject matter most following the interest expressed by membership. To assist committee members in organizing this effort a special web calendar has been set up for committee members to log in their prospective speakers and note special requirements. This information is readily available for publication in the newsletter and for the President’s meeting addenda preparation.

The program committee is one of the basic foundation committees of our local club. The quality and consistency of the weekly programs is integral to keeping members interested and excited by Rotary and its goals. The program committee is charged with scheduling regular classification, re-classification and reminder classification talks.

The board recommends, with the exception of club assemblies (once per month), that the committee schedule reminder classification talks from existing members at the rate of (2) two per week. The schedule may start with the beginning of the alphabet A and end of alphabet Z and work towards the middle. The talks should be limited to 5 to 7 minutes. No reminder classification talks will be scheduled if a regular classification talk is scheduled. New members should be scheduled to give their classification talks as soon after their induction as is possible. Regular programming should be inclusive of all facets of the Chelan and Douglas county activities. Members of the programming committee are charged with keeping their contract director informed on the future schedule of programs as well as coordinating with the bulletin editor for publication of upcoming programs.

The program committee, through its chairman is responsible for sending future program agendas to the newsletter editor and the club president for use in meeting planning.

Strategic Planning

The goal of the Strategic, Financial Planning and Development Committee is to develop a 5-year planning document to be evaluated and adjusted each year as needed. The committee is made up of the current President, the President Elect, the Vice President, the Past President and other members of the club as needed. This committee provides ongoing guidance to the club as to future direction including an evaluation of what the club is doing well, what it could be doing better and how it can maintain a strong base on which to build into the future. Ongoing input is gathered from the club and regular updates are provided to them throughout the year.

Sergeant at Arms

The Sergeants at Arms committee are charged with upholding one of the most sacred tenants of Rotary: "having fun."
One of the most constructive methods of retaining strong members is including them on a regular basis in the good-natured humor, which should accompany each meeting. The Sergeants at Arms are also charged with making sure meetings begin with all of the necessary paraphernalia in place, including sign-in table, raffle tickets, badges, flags, banners etc.

The sergeant at arms is also responsible for the ongoing challenge of assuring that all members are knowledgeable about the four way test, pertinent facts of Rotary and who the officers, directors and fellow club members are.

The sergeant at arms also are charged with moderating disruptive behavior and assessing proper and humane fines.

See Sergeant-at-Arms Job Description (PDF) 732KB

Ski Committee

Given the strong interest in skiing within the club, this area of interest has been placed under one chair person and involves the annual Sunrise Rotary Ski Race, a new “day on the hill” activity for club and family members, and the club’s annual ski trip. The race, an annual event, is expected to be a major contributor to the club fund raising efforts. To accomplish this will require that emphasis be placed on increasing Rotarian participation from within the District as well as other Districts throughout the Northwest. The “day on the hill” program will involve an organized day of skiing for club and family members complete with ski instruction for those who desire help, and includes a fellowship lunch. The annual club ski trip is slated for mid winter and always provides an easy access, family oriented resort getaway. See Calendar on the tabs.