Board Meeting Minutes July 2012
Sunrise Rotary Board Minutes
Attended: Looney, Rosenthal, Wright, Eastman, Masuda, Adamson, Robertson, Alan
Absent: Stephenson, Walker
June Minutes - Accepted by Board as written. Old business regarding non-attendance by members was discussed. Adamson will try to reach Frei at her work number (home no longer works). Wright suggested that Goehner do a corporate membership. Goehner plans to start attending more of our meetings and will think about Wrights suggestion. Eastman reported that Keppler will speak to his wife about his membership but due to his kids schedules there's a good chance he'll drop his membership. Looney plans to contact Noyd regarding his membership.
June Financials - Not complete yet (still working on Bike Ride reconciliation) but should have for Aug meeting. Robertson noted that Red Lion has increased meal cots to $7.20 & sitting fee to $3.25. Looney noted that RI dues have .50 per member to $26 every 6 mo. Robertson also reminded the Board that we would need to allocate $600 for the Art Auction prizes and that the judging has been done and the art selected for the prizes.
Review Organizational Chart - Looney passed out with updates. He plans to get with those members not assigned to a committee to get them assigned.
Challenge Scholar (CS) Business/Marketing Plan recap - Wright passed around a draft that the committee is currently working on. Wright will be working on a matching/PR grant to assist with funding. Kolin Liveira has requested a renewal of funds to finish out his schooling that he postponed by taking a full time job. Wright and the CS Committee is in the process of determining whether to approve his request.
GSE Exchange to District 1930 (Germany) - Looney shared that if we know anyone who might be interested that the deadline is Sept 7.
Funding Requests -
Wright: Motion Adamson, 2nd Alan to purchase a 2nd banner display. Total cost $259.90. Approved unanimously by Board.
Looney: Request by Walker for $1k to fund school supplies again this year. Some questions raised regarding not-for-profits contributing to other not-for-profits. Board decided to table this request till Walker can be present at Aug meeting.
Wright: Check has already been give to Columbia Elementary but she is still waiting to hear about when the bark will be installed.
Shelter Box vs. Disaster Aid - Looney shared that shelter box program charges more than Disaster Aid for the same thing so he's planning to personally support Disaster Aid. He may have a Disaster Aid Rep come speak to the Club about that program.
Washington Policy Center - Opportunity to have a Doctor come speak on the Affordable Care Act. It appears that this might be one sided political so board was not in favor of this.
New Business - Looney reiterated that he wants our morning meetings to be fun not just business. In order to keep the club more informed, each week he plans to have 1 Board Director report to the latest goings on of their committees. Alan suggested that once a month Looney give an update to the Club from the Board meeting. Board liked that idea and Looney mentioned he'd planned to have Benedict include the Board meeting notes on the website.
Looney adjourned the meeting at approximately 8:15 a.m.
Meeting reopened at 8:30 a.m. as Alan brought up the issue of the club needing a State UBI#. This is needed to obtain a liquor license for the Bike Ride. Remaining Board members agreed but no vote was needed as Alan will look into what's needed and get back to the Board. In addition Robertson was concerned that because we aren't officially a 501c4 that we could be found personally liable if anyone wanted to sue us. Rosenthal pointed out that we do have insurance through Rotary but given that we are the only club in our area that is not a 501c4 Robertson said he'd research what it would take to get us that status. Again, no vote was needed so we were adjourned again by 8:45 a.m.
NEXT BOARD MEETING Monday August 14 at the WILD HUCKLEBERRY.
Respectfully submitted by:
Sunrise Rotary Secretary